Documentation Coordinator

Documentation Coordinator
Vimerson Health , Panama

1 Year
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
Career Level
As mentioned in job details
Total Vacancies
1 Job
Posted on
Mar 7, 2021
Last Date
Jun 7, 2021

Job Description

Location: 100% remote working role

Salary: Negotiable

Contract: Permanent full-time position working on an on-going freelance contract. Flexibility of working hours, working with colleagues in both PST and CET time zones (160 hours per month)

Benefits: 20 days paid time off per year, personal and professional development, dedicated Happiness Coach, Birthday amp; Anniversary gift, paid Maternity amp; Paternity leave plus more.

We have a fantastic opportunity to welcome our Team an experienced and skilled Documentation Coordinator in order to take the company to the next level.

We at Vimerson Health are creating the model for the companies of the future. We are a 100% remote and happiness-led company that encourages self-empowerment and radical transparency. We put happiness, fulfilment, joy, and harmony before everything else. On top of that, we have the double advantage of helping people with our natural Dietary Health Supplements.

Our Culture puts our Team Members’ happiness and fulfilment First, our Customers’ happiness and fulfilment are Second, and revenue and profit are Third.

Please feel free to visit our company on Glassdoor to see the feedback our colleagues have said about their experience of working for Vimerson Health -

We are an entrepreneurial fast-paced and fast-growing company that is self-funded, and therefore we have the freedom to make our own decisions without having to respond to investors that are inclined to put monetary goals first instead of the health and happiness of our Team. We have no rigid hours and boast our very own dedicated in-house Happiness Coach.

Your Mission:

As a Documentation Coordinator, you will work closely with our Research and Development team to support them with collecting, organizing and tracking all the key documentation needed in the supplement field. You will also have a key role in coordinating the label process.

Success in this position requires the ability to operate in a fast-paced environment, hands-on, outstanding communication skills, creativity, self-motivation, and experience working with Excel and other spreadsheets such as Google Sheets.

As our Documentation Coordinator, you will be Accountable for:

  • Ensuring that all documentation is stored securely and can be accessed quickly and accurately at any time. Measurable: correct documents needed for Amazon compliance given to Amazon team within two working hours of request;
  • Maintaining an accurate record of all corrections and revisions to documentation - i.e. change control;
  • Coordinating the label revision and approval process between marketing, Ramp;D and Supply Chain to ensure labels are ready to print in a timely manner. Measurable: No delays in supplement production due to label finalization and printing;
  • Certificates of Analysis (COAs) are filed and updated in tracking within 2 weeks of production;
  • Ensure 3D renders on Amazon and Website match the current COA. This will be reviewed whenever new documents are submitted to Amazon;


  • You have great communication skills and love working as part of a Team;
  • You have excellent English communication skills, both verbal and written;
  • You are a confident in using Excel and other spreadsheets such as Google Sheets;
  • You are extremely organised with a high attention to detail;
  • You are driven and have a passion for Nutrition and Health;

If you feel like you are the PERFECT FIT then send us an English version of your CV to us!

Please note: We are unable to respond to all applications, if you have not heard from us within 7 working days then unfortunately on this occasion it means that your application was unsuccessful.


  • Working in a company that prides itself on our employees working as One Team, regardless of the department you work in. We all have the same goal (to be part of an amazing start-up company that is rapidly growing). You will be part of a supportive and friendly company with excellent team spirit;
  • A full-time remote job which means the FREEDOM of where you work;
  • Flexibility of working hours, you’ll be working with colleagues in both PST and CET time zones;
  • Great possibilities for personal and professional growth in a company that achieved amazing results in the E-Commerce world in just 5 years, and it's looking to keep growing and developing;
  • A dedicated Happiness Coach;
  • VimerDays: 20 days accumulated holiday per calendar year;
  • Paid Maternity and Paternity leave;
  • Anniversary amp; Birthday Gift;
  • VimerTrips: One trip a year to meet the colleagues we work with and get to know each other in person;
  • An unlimited supply of Vimerson Health Supplements, for your own personal consumption;
  • Charity Match: The company will match any donations that you personally make to your charity of heart. We want to support each Team Member’s cause to make the world a better place;

Job Specification

Vimerson Health

Information Technology and Services - Stockholm, Sweden